6 Document Components – (Terms)

See also Illustrated Window Components (separate sheet)

  1. Document Window. This feature takes up most of the screen. It displays the title bar, the document commands and the tabs.
  2. Title Bar. Located at the very top of the window, this feature displays the document name and the name of the program you are in. Its temporary name may be something like Document 1.
  3. Quick Access Tool Bar. This group of buttons, usually found in the upper left corner, contain buttons to Save a document and to Undo, Redo, and Repeat a change in the document. These commands can be tailored to those features use most frequently.
  4. Help button. Located on the right side of the screen it appears as a question mark (?). This connections you to the HELP system.
  5. Min, Max. Exit buttons. These buttons are located in the upper right corner next to the (?) Help button. These buttons Min (minimize the screen), Max (maximize the screen, or Exit (exit the screen.)
  6. Ribbon Display Options button. This is used to hide or show the Ribbon and tabs. It is found in the upper right next to the minimize key. It hides or reveals the ribbon.
  7. Ribbon. This is the area below the title bar which is about an inch high and extends from the left and right margins. A ribbon contains groups (See 8. Tabs and 9. Groups.)
  8. Tabs. Tab names appear above the Ribbon. Tabs organize tasks into broad types. Each tab name introduces a new Ribbon. The tabs are single words that are highlighted when active. Example of some (not all) of the tab names are: File, Home, Insert, Page Layout (or just Layout), References, Mailings, Review, View.
  9. Groups. Groups are subsets of the tab headings. As each tab is selected, related commands appear in the ribbon and are arranged in groups. Each group has a name which is shown within the vertical line marks. Sometimes the name is at the top, other is on the bottom of a grouping. For example, if you press the Tab HOME the ribbon may display groups such as: Clipboard, Font, Paragraph, Styles, and Editing. Each group is broken down into elements that are related
  10. Dialog Box Launcher. If there is an arrow inside a tiny square in the right bottom corner of the group name, it means that there is more information attached to this function. Click the “Launcher” and see all the possible commands within this group. The Ribbon only shows some of these commands.
  11. Mouse Pointer. As the mouse is moved about the screen (window) the devise takes on different pointer shapes and directions. (See Common Mouse Pointers Table page 3 .)
  12. Horizontal Ruler. To view the horizontal ruler first, click the VIEW tab, and find the Show group. The little box before the word “ruler” needs to be check in order for the ruler to appear. This is a toggle switch meaning the function is turned on or off by clicking the same button. Now that the horizontal ruler is visible, notice that it displays margins, indents, tab stops, and paragraph settings that are inserted in a document.
  13. Vertical Ruler. The vertical ruler displays on the left side of the screen and displays the top and bottom margins.
  1. Scroll bars. If one cannot see all the information on a screen because the font is too large or the orientation of the screen is wider than it is long, the scroll bar allow access to the rest of the screen. The vertical scroll bar is located on the far right side of the screen. The scroll bars include scroll boxes which moves the document up or down and scroll arrows which move up or down one line at a time. Click on the box and move it up or down. The document window moves up and down to view the page. There is also a horizontal scroll bar which sometimes appears along the bottom of the screen, but is not visible all the time.
  2. Status bar. At the bottom of the screen is a bar (sometimes blue in color) that displays the page number of the current page, the total number of pages, number of words in the document, and the status of spelling and grammar checking all on the left side. It also includes the View buttons, the Zoom slider and the Zoom level button on the right side.
  3. View buttons. These buttons are on the status bar (on the right side) and allow you to display the document in Read Mode, Print Layout or Web Layout views. Besides being an icon at the bottom of the screen, VIEW buttons can be found by clicking the VIEW tab and finding the VIEW group.
  4. Zoom Slider. In the lower right hand side of the status bar, there is a horizontal line with a minus on the left side and a plus on the right side. To the right of this horizontal line is a percentage notation. In the center of the horizontal line is a small rectangular box. When you put your mouse pointer on this small rectangular box and move it to the right, the print on your screen enlarges (and the percentage will increase). Moving the rectangular box to the left, reduces the size of the screen (and the percentage will lower). This operation is called Zooming In or Zooming Out. This feature allows you to better view a portion of your worksheet making the font easier to see without changing the actual font size [called Zooming Out]. Additionally, to see the entire screen if the more columns have information in them than what appears in the given window, you can reduce the size of the screen (Zooming In).
  5. Spelling and Grammar. A red wavy line under a word indicates a possible misspelling or a repeated word; a blue wavy line under text indicates a possible grammar error. Right-click on the red or blue underline text, a shortcut menu appears with correction options. Click the option you prefer to accept it. This will remove the wavy underline.
  6. Screen Tips. A screen tip is a label that identifies the name of a button or feature. It also conveys keyboard short cuts for commands if the mouse isn’t used. If the mouse is hovering above a function (meaning the mouse button is not pressed, but an arrow key shows the mouse position), a label appears. This label identifies the name of the button or feature, briefly describes its function, conveys any keyboard shortcut for the command, and includes a link to associated help topics if necessary. Screen tips also are used to insert dates quickly. (See page 2 of Illustration of Window Components document).

    A quick INDEX to the terms listed above are in alphabetic order on the following page.

INDEX TO TERMS (Term is bolded, the page number that follows is not)

Dialog Box Launcher 10, 1                                                                                             Screen Tips 19, 2

Document Window 1, 1                                                                                                  Scroll bars 14, 2

Groups 9, 1                                                                                                                       Spelling and Grammar 18, 2

Help button 4, 1                                                                                                              Status bar 15, 2

Horizontal ruler 12, 1                                                                                                     Tabs 7, 1

Min, Max. Exit buttons 5, 1                                                                                          Title Bar 2, 1

Mouse Pointer 11, 1                                                                                                        Vertical Ruler 13, 2

Quick Access Tool Bar 3, 1                                                                                            View buttons 16, 2

Ribbon 7., 1                                                                                                                      Zoom Slider 17, 2

Ribbon Display Options button 6., 1

 

Others items described within one of the above topics:

Ruler, Toggle Switch [See Horizontal Ruler – 12]

Vertical and Horizontal Scroll Bar [See Scroll Bar 14]

Scroll boxes and Scroll arrows [See Scroll Bar 14]

Read Mode, Print Layout, Web Layout [See View Button 16]

Zooming In and Zooming Out (See Zoom Slider 17)

Wavy red or blue lines [See Spelling and Grammar 18]

Common Mouse Pointers

Name

Pointer

Used to

I-Beam Pointer

 

Move the insertion point in a document or to select text

Selection Pointer

 

Click a button or other element of the word processing window, appears when you point to elements of the word processing program

Right-Pointing arrow pointer

 

Select a line or lines of text, appears when you point to the left edge of a line of text in the document widow.

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Introduction to Word Processing by Lumen Learning is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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