78 Defining Groups and Teams

To understand group and team communication, we must first understand the definition of a group. Many people think that a group is simply a collection of people, but that is only part of it. If you walk out your front door and pull together the first ten people you see, do you have a group? No! According to Wilson and Hanna, groups are defined as, “a collection of three or more individuals who interact about some common problem or interdependent goal and can exert mutual influence over one another” (14). They goes on to say that the three key components of groups are, “size, goal orientation, and mutual influence” (14). Interpersonal communication is often thought about in terms of dyads, or pairs. Organizational communication might be thought of as a group that is larger than 12 people. While there are exceptions, for the most part, group size is often thought of in terms of 3-12 people.

For example, Joseph Bonito, a communication professor at University of Arizona, allows no more than five people in a group to ensure that everyone’s opinions are reflected equally in a discussion. (Baughman and Everett-Haynes). According to Bonito, if there are too many people in a group it’s possible that some individuals will remain silent without anyone noticing. He suggests using smaller groups when equal participation is desirable. So, if the ten people you gathered outside of your front door were all neighbors working together as part of a “neighborhood watch” to create safety in the community, then you would indeed have a group.

For those of you who have participated on athletic teams you’ll notice that these definitions also apply to a team. While all of the qualities of groups hold true for teams, teams have additional qualities not necessarily present for all groups. We like to define a team as a specialized group with a strong sense of belonging and commitment to each other that shapes an overall collective identity. Members of a team each have their own part, or role, to fulfill in order to achieve the team’s greater goals. One member’s strengths can be other member’s weaknesses, so working in a team is beneficial when balancing individual input. While all members of an athletic team share some athletic ability and special appreciation for a particular sport, for example, members of a football team, for example, have highly specialized skills as indicated in the various positions on the team—quarterback, receiver, and running back. In addition to athletic teams, work and professional teams also share these qualities. Now that you know how to define groups and teams, let’s look at characteristics of groups and teams, as well as the different types of groups and teams.

• Interdependence. Groups cannot be defined simply as three or more people talking to each other or meeting together. Instead, a primary characteristic of groups is that members of a group are dependent on the others for the group to maintain its existence and achieve its goals. In essence, interdependence is the recognition by those in a group of their need for the others in the group (Lewin; Cragon, Wright& Kasch; Sherblom). Imagine playing in a basketball game as an individual against the five members of another team. Even if you’re considered the best basketball player in the world, it’s highly unlikely you could win a game against five other people. You must rely on four other teammates to make it a successful game.

• Interaction. It probably seems obvious to you that there must be interaction for groups to exist. However, what kind of interaction must exist? Since we all communicate every day, there must be something that distinguishes the interaction in groups from other forms of communication. Cragon, Wright and Kasch state that the primary defining characteristic of group interaction is that it is purposeful. They go on to break down purposeful interaction into four types: problem solving, role playing, team building, and trust building (7). Without purposeful interaction a true group does not exist. Roles, norms, and relationships between members are created through interaction. If you’re put into a group for a class assignment, for example, your first interaction probably centers around exchanging contact information, settings times to meet, and starting to focus on the task at hand. It’s purposeful interaction in order to achieve a goal.

• Synergy. One advantage of working in groups and teams is that they allow us to accomplish things we wouldn’t be able to accomplish on our own. Remember back to our discussion of Systems Theory in Chapter 5. Systems Theory suggests that “The whole is greater than the sum of its parts.” This is the very idea of synergy (Sherblom). In an orchestra or band, each person is there to perform in order to help the larger unit make music in a way that cannot be accomplished without each member working together.

• Common Goals. Having interaction and synergy would be relatively pointless in groups without a common goal. People who comprise groups are brought together for a reason or a purpose. While most members of a group have individual goals, a group is largely defined by the common goals of the group. Think of the example at the beginning of the chapter: Your common goal in a class group is to learn, complete an assignment, and earn a grade. While there may be differences regarding individual goals in the group (what final grade is acceptable for example), or how to achieve the common goals, the group is largely defined by the common goals it shares.

• Shared Norms. Because people come together for a specific purpose, they develop shared norms to help them achieve their goals. Even with a goal in place, random interaction does not define a group. Group interaction is generally guided by norms a group has established for acceptable behavior. Norms are essentially expectations of the group members, established by the group and can be conscious and formal, or unconscious and informal. A couple of examples of group norms include the expectation that all members show up at group meeting times, the expectation that all group members focus on the group instead of personal matters (for example, turning cell phones and other distractions off), and the expectation that group members finish their part of the work by the established due date. When members of the group violate group norms, other members of the group get frustrated and the group’s overall goal may be affected.

• Cohesiveness. One way that members understand of the idea of communicating in groups and teams is when they experience a sense of cohesiveness with other members of the group. When we feel like we are part of something larger, we experience a sense of cohesion or wholeness, and may find a purpose that is bigger than our own individual desires and goals. It is the sense of connection and participation that characterizes the interaction in a group as different from the defined interaction among loosely connected individuals. If you’ve ever participated in a group that achieved its goal successfully, you are probably able to reflect back on your feelings of connections with the other members of that group.

You may be asking yourself, what about teams? We have focused primarily on groups, but it’s critical to remember the importance of team communication characteristics as well as group communication characteristics. Check out this article that breaks down team characteristics and skills that ensure team success (we bet you’ll find similarities to the group characteristics that we have just explained).

Not all groups are the same or brought together for the same reasons. Brilhart and Galanes categorize groups “on the basis of the reason they were formed and the human needs they serve” (9). Let’s take a look!

• Primary Groups. Primary groups are ones we form to help us realize our human needs like inclusion and affection. They are not generally formed to accomplish a task, but rather, to help us meet our fundamental needs as relational beings like acceptance, love, and affection. These groups are generally longer term than other groups and include family, roommates, and other relationships that meet as groups on a regular basis (Brilhart & Galanes). These special people in your life constituate primary groups because they offer love and support for the long run, and given this, primary groups are typically more meaningful than secondary groups.

• Secondary Groups. Unlike primary groups, we form secondary groups to accomplish work, perform a task, solve problems, and make decisions (Brilhart & Galanes; Sherblom; Cragan, Wright & Kasch). Larson and LaFasto state that secondary groups have “a specific performance objective or recognizable goal to be attained; and coordination of activity among the members of the team is required for attainment of the team goal or objective” (19).

• Activity Groups. Activity Groups are ones we form for the purpose of participating in activities. I’m sure your campus has many clubs that are organized for the sole purpose of doing activities. On our campus, for example, a popular club on our campus is the Surf Club, in which members meet for the purpose of scheduling surfing times, arranging rides, and choosing where to surf.

• Personal Growth Groups. We form Personal Growth Groups to obtain support and feedback from others, as well as to grow as a person. Personal Growth Groups may be thought of as therapy groups. An example that is probably familiar to you is Alcoholics Anonymous, where alcoholics can share their stories and struggles and get support from others affected by alcohol. There are many personal growth groups available for helping us develop as people through group interaction with others, such as book clubs, weight watchers, and spiritual groups.

• Learning Groups. Learning Groups focus mainly on obtaining new information and gaining knowledge. If you have ever been assigned to a group in a college class, it most likely was a learning group with the purpose of interacting in ways that can help those in the group learn new things about the course content.

• Problem-Solving Groups. These groups are created for the express purpose of solving a specific problem. The very nature of organizing people into this type of group is to get them to collectively figure out effective solutions to the problem they have before them. Committees are an excellent example of people who are brought together to solve problems.

After looking at the various types of groups, it’s probably easy for you to recognize just how much of your daily interaction occurs within the contexts of groups. The reality is, we spend a great deal of time in groups, and understanding the types of groups you’re in, as well as their purpose, goes a long way toward helping you function as a productive member.