70 Instructions for Assignment #6

You have an option for this assignment. Choose either A (Set of Instructions) or B (Process Description).

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A) Writing Instructions Assignment

Write a set of instructions for a procedure related to your portfolio to help someone new learn how to do something (no recipes, tire changes or oil changes). Do not use a general set of instructions (such as how to program a computer file or how to give a dog a bath). Your instructions should be specfically written for people within your organization, not for everyone. It should not be a process you can find on any given number of web sites.

1. Choose a procedure which can be explained in one or two typed pages.

2. Write for a beginner.

…..-spell out details

…..-use imperative voice (simple commands)

…..-define unfamiliar terms

3. Pay attention to format.

…..-short sentences and paragraphs

…..-adequate spacing

…..-headings and numbers

4. Include and necessary graphics and callouts.

5. Follow this outline:

…..Introduction- general description of procedure with motivation, tools and materials needed.

…..Body– step-by-step procedures with sub-steps grouped under major steps.

…..Conclusion– reemphasize the advantage of doing this process.

Remember to make cautions obvious and to provide reasons for crucial steps. Include simple graphics, if possible.

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(B) Process Description Assignment

Write an explanation of a process you are familiar with for an audience in your organization. Make sure you organize your description to provide your reader with understanding. This is not a set of instructions or how-to-do-it paper.

Follow this outline:

…..Introduction

……….name the process

……….identify its significance and purpose

……….show the overall process by giving major steps

…..Body

……….step-by-step description of major parts of the process

……….one paragraph per step:

……………-topic sentence explains what takes place in each step

……………-support with details as necessary

……….use headings

……….follow order of introduction

…..Conclusion

……….summary of steps or additional comments

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Turn to “Instructions/Process Description” to submit this assignment. Remember, you need to submit a prewriting Cover Sheet as well.

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Technical Writing by Lumen Learning is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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